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Unit Secretary

Performs a variety of clerical and administrative support activities in a medical facility. Prepares and compiles medical records from nurses' records or physicians' orders and instructions into patient's medical records. Operates computer to enter and retrieve data. Prepares notice of patient's discharge to inform business office. Requisitions supplies designated by staff. Answers telephone and intercom calls and provides information or relays messages to patients and medical staff.: Records name of patient, address, and name of attending physician to prepare medical records on new patients. Copies information, such as patient's temperature, pulse rate, and blood pressure from nurses' records onto patient's medical records. Records information, such as physicians' orders and instructions, dietary requirements, and medication information, on patient charts and medical records. Keeps file of medical records on patients in unit. Prepares notice of patient's discharge to inform business office. Requisitions supplies designated by nursing staff. Answers telephone and intercom calls and provides information or relays messages to patients and medical staff. Directs visitors to patients' rooms. Distributes mail, newspapers, and flowers to patients. Compiles census of patients. May keep record of absences and hours worked by unit personnel. May transport patients in wheelchair or conveyance to locations within facility. May key patient information into computer.

Executive Secretary Nurses Association

Administers program of professional nurses' association, as formulated by board of directors and association members: participates in establishing objectives and policies of association, and interprets program to members and general public at general and professional meetings. Assists in organizing committees and aids in attaining objectives in such matters as legislation affecting nursing, employment conditions, health programs, and research designed to facilitate professional growth and efficiency. Publicizes program of association through various media.

Corporate Secretary

Prepares minutes and materials related to board meetings. Signs and certifies corporate documents, including loans, leases, and other legal documents requiring a corporate representative's signature in accordance with charter, by-laws, and legal requirements. Takes care of administration of items related to non-financial records. Handles official and legal documents, records and reports, file statements, and other information required by the organization's bylaws and government laws and regulations. Excluded are Corporate Secretaries who are Top Legal Executives.: Affixes the corporate seal when required. Responsible for coordinating shareholder lists and registrations and responding to shareholder requests for information. Plans shareholder meetings, preparing agenda and recording minutes. May prepare announcements of board meetings and provide various types of support to Board Chairman and/or corporate Chief Executive Officer.

Alumni Secretary

Directs and coordinates activities of college or university alumni organization: communicates with alumni and former students. Organizes and directs alumni organizational functions, regional alumni meetings, and production of alumni publications. Coordinates activities of clerical and publications staff. Promotes alumni endorsement of institutional activities and enlists alumni aid in recruiting students and fund raising. Secures publicity for alumni functions. May promote athletic events. May assist in followup studies of graduates. May supervise alumni field officers.

Secretary Board of Education

Evaluates academic records and maintains personnel file on school employees, compiles budget estimates, and prepares reports: reviews applications of teaching, administrative, and clerical personnel entering school system to determine that educational and experience qualifications meet city, county, and state requirements, and that such information as state certificates and military records are included. Sets up and maintains records for personnel of entire system according to established procedures. Prepares correspondence and answers inquiries regarding employees and other school matters. Compiles reports for various boards of education and other officials. Compiles statistical and other data from questionnaires and surveys requested by local, state, and national organizations. Estimates budget requirements and prepares master payroll for system's schools. Records minutes of board meetings. Studies new regulations and applies them in preparing reports and maintaining records.

Executive Secretary Social Welfare

Directs agency or major function of public or voluntary organization providing services in social welfare field to individuals, groups, or community: works with board of directors and committees to establish policies and programs and administers such programs. Determines policies and defines scope of services to be rendered within legislative regulations for public welfare agency functioning without board of directors. Assumes responsibility for development and administration of standards and procedures related to personnel, including staff development, budget, and physical facilities. Interprets agency purpose and program to community. Establishes and maintains relationships with other agencies and organizations in community toward meeting community needs and services. Prepares, distributes, and maintains variety of reports. Inspects agency operations and facilities to ensure agency meets standards and procedures criteria. May direct or coordinate fund raising, public relations, and fact finding or research activities. Employed in settings such as child welfare, community welfare councils, family casework, youth serving agencies, health organizations, informal education, and recreation, including scouting and y's, public welfare, and fund raising. May work in specific area of social welfare and be designated director, child support enforcement program; director, community center; director, social service; director, rehabilitation program; director, mental health agency.

General Secretary Social Welfare

Secretary Corporate

Secretary to Board of Commissioners

Supervises and coordinates activities of clerical workers of police department or personally maintains payroll, personnel, and similar records. Swears in and issues appointment papers to police recruits. May assume custody of valuables deposited with police desk officer.

Secretary of Police

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