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Secretary

Performs secretarial duties under general supervision. Handles general secretarial duties including basic correspondence, filing, and inputting data for reports on the basis of instructions from various members of the department or company. Schedules appointments, gives information to callers, takes notes, and otherwise relieves officials of clerical work and minor administrative and business detail. : Prepares a variety of memos, forms, letters, and reports. Composes simple, routine letters. Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer. Answers telephone, gives information to callers, routes call to appropriate person, and places outgoing calls. Schedules appointments for employer. Greets visitors, ascertains nature of business, and directs visitors to employer or appropriate person. May take and transcribe notes and dictation. May arrange travel schedule and reservations. May compile and type statistical reports. May oversee clerical workers. May keep personnel records. May record minutes of staff meetings. May make copies of correspondence or other printed matter. May prepare outgoing mail, using postage-metering machine. May prepare notes, correspondence, and reports.

Secretary Ward

Perform secretarial duties utilizing specific knowledge of medical terminology and hospital, clinic, or laboratory procedures. Duties include scheduling appointments, billing patients, and compiling and recording medical charts, reports, and correspondence.

Secretary Loan

Perform secretarial duties utilizing legal terminology, procedures, and documents. Prepare legal papers and correspondence, such as summonses, complaints, motions, and subpoenas. May also assist with legal research.

Secretary to VP

Handles a variety of complex situations involving the clerical or administrative function of the office that often cannot be brought to the attention of the executive. Uses considerable judgment and initiative to determine the approach or action to take in non-routine situations. : Interprets and adapts guidelines, including unwritten policies, precedents, and practices, that are not always completely applicable to changing situations. Anticipates and prepares materials needed by the executive for conferences, correspondence, appointments, meetings, telephone calls, etc. Reads publications, regulations, and directives and take action or refers those that are important to executive and staff. Notes commitments made by executive or staff during meetings and arranges for implementation or staff follow up. Prepares special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources. Assists executive administrative details, usually of a confidential nature. Schedules appointments, takes and transcribes notes and dictation, for executive. Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer. Composes letters and memoranda from dictation, verbal direction, or from knowledge of company policy or procedures. Composes and types routine correspondence and files correspondence and other records. Answers telephone, gives information to callers, routes call to appropriate person, and places outgoing calls. Greets visitors, ascertains nature of business, and directs visitors to employer or appropriate person.

Secretary State

Develop laws and statutes at the Federal, State, or local level. Include only elected officials.

Secretary Clerk

Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers. Exclude legal, medical, or executive secretaries and administrative assistants (43-6011 through 43-6013).

Secretary Legal

Performs secretarial work of a complex nature, which includes typing and handling papers and correspondence of legal nature, such as contracts, briefs, warrants, summonses, complaints, indictments, motions, subpoenas, and papers for filing and serving. Remains knowledgeable of current legal procedures and terminology. : Composes and prepares routine correspondence. Proofreads legal documents. Arranges appointments and meetings. Answers telephone calls, provides information, and accurately handles received information. Handles incoming and outgoing mail. Establishes and maintains files and records relating to administrative and litigation matters. Takes and transcribes notes and dictation. May be the liaison between attorneys and clients. May maintain a calendar for attorney(s) and assure that complete information is available for all matters. May organize travel. May do accounting and billing work. May review law journals and other legal publications to identify court decisions pertinent to pending cases and submit articles to company officials.

Secretary to CEO

Relieves the executive of administrative type functions in order to increase the time an executive has available for executive level responsibilities. Handles a wide variety of complex situations and conflicts involving the clerical and administrative function of the office that often cannot be brought to the attention of the executive. Composes correspondence requiring knowledge of executive's views, philosophy, and some understanding of technical matters; may sign for executive when technical or policy content has been authorized. : Notes commitments made by executive during meetings and arranges for staff implementation. On own initiative, arranges for staff members to represent organization at conferences and meetings, establishes appointment priorities, or reschedules or refuses appointments or invitations. Summarizes the content of incoming materials, specially gathered information, or meetings to assist executive; coordinates the new information with background office sources; draws attention to important parts or conflict. Locates and attaches related documents to correspondence that requires the personal attention of the executive. Reads outgoing correspondence for executive approval, and alerts writers to any conflict with the file or departure from policies or executive's viewpoints; gives advice to resolve the problem. Anticipates ways in which executive time may be saved. Handles details of a confident nature, and performs administrative functions based on understanding of company policy, executive's views and philosophy. Schedules appointments and gives information to callers. Takes and transcribes notes and dictation. Reads and routes incoming mail. Performs other secretarial and administrative duties.

Secretary School

Performs basic secretarial duties under general supervision in public or private schools. Composes, or transcribes from rough draft, correspondence, bulletins, memorandums, and other materials. Compiles and files student grade and attendance reports and other school records. Greets visitors to school, determines nature of business, and directs visitors to destination.: Talks with students encountering problems and resolves problem or directs student to appropriate person. Answers telephone to provide information, take messages, or transfer calls. May order and dispense school supplies. May accept and deposit funds for lunches, school supplies, and student activities. May disburse funds, record financial transactions, and audit and balance student-organization and other school-fund accounts. May take dictation in shorthand and transcribe notes. May maintain calendar of school events. May oversee student playground activities and monitor classroom during temporary absence of teacher.

Secretary Social

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