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Payroll Specialist

Processes organization's payroll and compiles payroll data to maintain accurate payroll records. Processes employee status changes, processes and analyzes payroll and employee expenses, reconciles general ledger accounts, creates on-going month-end, quarterly, and year-end organization reports, and performs other rated duties as assigned. Audits payroll information for accuracy. Reconciles payroll deposits, tax withholdings, wage garnishments, and voluntary deductions. Participates in problem solving and special projects within the Payroll Department. Assigns exempt and non-exempt worker status to employees.: Prepares responses to notices from government agencies regarding employee tax filings. Ensures that payroll-related transactions are processed in compliance with external and internal policies. Performs actions necessary to track and determine regular and overtime pay, and factors commission-based income or bonuses into an employee's salary. Calculates and processes Federal and State tax and social security withholdings, union dues, and other deductions, insurance, benefits, pension/retirement, 401(k) contributions and company match, and profit sharing. Screens time-worked inputs for calculating, coding, or other errors. Monitors computer reports alerting Payroll Clerks to problems or errors. Reconciles errors and maintains payroll records. Reviews and processes payroll adjustments, including vacation, sick, and other time off. Generates accrual entries, as required. Fields and responds to payroll inquiries and resolves discrepancies as required. Maintains knowledge of rules and laws which govern the payroll administration practices. Assists with training of Payroll Clerks. May prepare Accounts Payable check requests as necessary.

Payroll Manager

Manages and coordinates activities of staff and payroll systems at one or more locations. Reviews personnel records to determine names, rates of pay, occupations of new hires, and changes in wage rates and occupations of employees on payroll. Directs computation of differential pay according to company policy. Directs compilation and preparation of other payroll data such as pension, insurance, bond purchases, and credit union payments. Reviews and approves payroll deductions, interprets company policies and government regulations in connection with payroll procedures, and directs preparation of government reports. This manager level is typically the second level of management and may have first level supervisors reporting to this positions; however, in smaller companies, the manager may be the first level supervisor over subordinate staff.: Manages the payroll function of processing timecards, compiling payroll statistics, maintaining payroll control records, recording hours of work, and calculating payrolls. Develops and implements methods and procedures for monitoring work activities, such as preparation of records of expenditures, progress reports, etc., in order to inform management of current status or work activities. Analyzes department budget to identify budget needs and/or reductions, and may allocate operating budgets funds. Interprets company policy to employees and enforces safety regulations. Analyzes payrolls for accuracy before extensions are made. May manage and coordinate activities of multiple payroll systems and/or payroll supervisors at different locations. May recruit, hire, train staff, evaluate employee performance, and recommend or initiate promotions, transfers, and disciplinary action.

Administrator Payroll

Processes organization's payroll and compiles payroll data to maintain accurate payroll records. Processes employee status changes, processes and analyzes payroll and employee expenses, reconciles general ledger accounts, creates on-going month-end, quarterly, and year-end organization reports, and performs other rated duties as assigned. Audits payroll information for accuracy. Reconciles payroll deposits, tax withholdings, wage garnishments, and voluntary deductions. Participates in problem solving and special projects within the Payroll Department. Assigns exempt and non-exempt worker status to employees.: Prepares responses to notices from government agencies regarding employee tax filings. Ensures that payroll-related transactions are processed in compliance with external and internal policies. Performs actions necessary to track and determine regular and overtime pay, and factors commission-based income or bonuses into an employee's salary. Calculates and processes Federal and State tax and social security withholdings, union dues, and other deductions, insurance, benefits, pension/retirement, 401(k) contributions and company match, and profit sharing. Screens time-worked inputs for calculating, coding, or other errors. Monitors computer reports alerting Payroll Clerks to problems or errors. Reconciles errors and maintains payroll records. Reviews and processes payroll adjustments, including vacation, sick, and other time off. Generates accrual entries, as required. Fields and responds to payroll inquiries and resolves discrepancies as required. Maintains knowledge of rules and laws which govern the payroll administration practices. Assists with training of Payroll Clerks. May prepare Accounts Payable check requests as necessary.

Manager Payroll

Manages and coordinates activities of staff and payroll systems at one or more locations. Reviews personnel records to determine names, rates of pay, occupations of new hires, and changes in wage rates and occupations of employees on payroll. Directs computation of differential pay according to company policy. Directs compilation and preparation of other payroll data such as pension, insurance, bond purchases, and credit union payments. Reviews and approves payroll deductions, interprets company policies and government regulations in connection with payroll procedures, and directs preparation of government reports. This manager level is typically the second level of management and may have first level supervisors reporting to this positions; however, in smaller companies, the manager may be the first level supervisor over subordinate staff.: Manages the payroll function of processing timecards, compiling payroll statistics, maintaining payroll control records, recording hours of work, and calculating payrolls. Develops and implements methods and procedures for monitoring work activities, such as preparation of records of expenditures, progress reports, etc., in order to inform management of current status or work activities. Analyzes department budget to identify budget needs and/or reductions, and may allocate operating budgets funds. Interprets company policy to employees and enforces safety regulations. Analyzes payrolls for accuracy before extensions are made. May manage and coordinate activities of multiple payroll systems and/or payroll supervisors at different locations. May recruit, hire, train staff, evaluate employee performance, and recommend or initiate promotions, transfers, and disciplinary action.

Payroll Supervisor

Supervises and coordinates activities of workers engaged the payroll function of recording hours of work, processing time records, compiling payroll statistics, maintaining payroll control records, and calculating payrolls. Supervises computation of pay according to company policy and in accordance with government regulations and tax codes. Usually reports to manager level.: Reviews, or directs review of, personnel records to determine names, rates of pay, and occupations of newly hired workers, and changes in wage rates and occupations of employees on payroll. Records, or directs recording of, new or changed pay rates in payroll register or computer files. Supervises computation of pay according to company policy. Directs compilation and preparation of other payroll data, such as pension, insurance, and credit union payments. Reviews and approves payroll deductions. Interprets company policies and government regulations affecting payroll procedures. Directs preparation of government reports. Reviews payroll to ensure accuracy. May direct activities of workers engaged in computing costs of production, such as labor and equipment.

Payroll Clerk

Compiles payroll data, such as hours worked, sales or piecework, taxes, insurance, union dues to be withheld, and employee identification number, from time sheets and other records. Screens time-worked inputs for calculating, coding, or other errors. Performs action necessary to determine pay and deductions including Federal and State taxes, insurance, retirement, union dues, savings, and other deductions. Monitors computer reports alerting payroll clerk to problems or errors. Prepares computer input forms and enters data into computer files. Reconciles errors and maintain payroll records.: Compiles payroll data, enters data, computes and posts wages, and reconciles errors to maintain payroll records. Prepares computer input forms, enters data into computer files, or computes wages and deductions, and posts to payroll records. Reviews wages computed and corrects errors to ensure accuracy of payroll. Records changes affecting net wages, such as exemptions, insurance coverage, and loan payments for each employee, to update master payroll records. Records data concerning transfer of employees between departments. May prorate expenses to be debited or credited to each department for cost accounting records. May prepare periodic reports of earnings, taxes, and deductions. May keep records of leave pay and nontaxable wages. May prepare and issue paychecks.

Clerk Payroll

Compiles payroll data, such as hours worked, sales or piecework, taxes, insurance, union dues to be withheld, and employee identification number, from time sheets and other records. Screens time-worked inputs for calculating, coding, or other errors. Performs action necessary to determine pay and deductions including Federal and State taxes, insurance, retirement, union dues, savings, and other deductions. Monitors computer reports alerting payroll clerk to problems or errors. Prepares computer input forms and enters data into computer files. Reconciles errors and maintain payroll records.: Compiles payroll data, enters data, computes and posts wages, and reconciles errors to maintain payroll records. Prepares computer input forms, enters data into computer files, or computes wages and deductions, and posts to payroll records. Reviews wages computed and corrects errors to ensure accuracy of payroll. Records changes affecting net wages, such as exemptions, insurance coverage, and loan payments for each employee, to update master payroll records. Records data concerning transfer of employees between departments. May prorate expenses to be debited or credited to each department for cost accounting records. May prepare periodic reports of earnings, taxes, and deductions. May keep records of leave pay and nontaxable wages. May prepare and issue paychecks.

Payroll Administrator

Processes organization's payroll and compiles payroll data to maintain accurate payroll records. Processes employee status changes, processes and analyzes payroll and employee expenses, reconciles general ledger accounts, creates on-going month-end, quarterly, and year-end organization reports, and performs other rated duties as assigned. Audits payroll information for accuracy. Reconciles payroll deposits, tax withholdings, wage garnishments, and voluntary deductions. Participates in problem solving and special projects within the Payroll Department. Assigns exempt and non-exempt worker status to employees.: Prepares responses to notices from government agencies regarding employee tax filings. Ensures that payroll-related transactions are processed in compliance with external and internal policies. Performs actions necessary to track and determine regular and overtime pay, and factors commission-based income or bonuses into an employee's salary. Calculates and processes Federal and State tax and social security withholdings, union dues, and other deductions, insurance, benefits, pension/retirement, 401(k) contributions and company match, and profit sharing. Screens time-worked inputs for calculating, coding, or other errors. Monitors computer reports alerting Payroll Clerks to problems or errors. Reconciles errors and maintains payroll records. Reviews and processes payroll adjustments, including vacation, sick, and other time off. Generates accrual entries, as required. Fields and responds to payroll inquiries and resolves discrepancies as required. Maintains knowledge of rules and laws which govern the payroll administration practices. Assists with training of Payroll Clerks. May prepare Accounts Payable check requests as necessary.

Supervisor Payroll

Supervises and coordinates activities of workers engaged the payroll function of recording hours of work, processing time records, compiling payroll statistics, maintaining payroll control records, and calculating payrolls. Supervises computation of pay according to company policy and in accordance with government regulations and tax codes. Usually reports to manager level.: Reviews, or directs review of, personnel records to determine names, rates of pay, and occupations of newly hired workers, and changes in wage rates and occupations of employees on payroll. Records, or directs recording of, new or changed pay rates in payroll register or computer files. Supervises computation of pay according to company policy. Directs compilation and preparation of other payroll data, such as pension, insurance, and credit union payments. Reviews and approves payroll deductions. Interprets company policies and government regulations affecting payroll procedures. Directs preparation of government reports. Reviews payroll to ensure accuracy. May direct activities of workers engaged in computing costs of production, such as labor and equipment.

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