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Manages and coordinates activities required to ensure an accurate accounts receivable system. Responsible for accounts receivable activities involving tracing sources of error, correcting billing records, processing final billings, reconciling errors, accuracy of charges on customer's bills, investigating, granting, and controlling credit, and in collecting accounts due, maintenance of accounts receivable ledger, and adjustment of customer claims. Monitors accounts receivable records, including claims and overdue invoices. The manager level is typically the second level of management and may have first level supervisors reporting to this position; however, in smaller organizations the manager may be a first level supervisor over subordinate staff.: Establishes and implements collection procedures. Prepares report on the status of credit and collections and other operating statements. Determines the amount of credit to be extended and recommends amount of working capital necessary to finance accounts receivable and to provide reserves against bad debts. Participates in credit groups in bankruptcy actions. Investigates credit standing of new customers, arranges terms of payment, and follows up on collection of accounts. Aids customers in obtaining financial assistance. Conducts or participates in special studies of economic conditions in particular industries. Visits existing and potential customers to investigate credit and collection matters and to foster good credit relationships between customer and company.

Billing Manager

Manages the billing team to ensure that clients are invoiced promptly for services provided and to resolve customer issues leading to timely collection of receivables. Collaborates with the Accounts Receivable and Billing team to coordinate and execute billing of clients.: Researches and resolves inquiries involving billing discrepancies, account status, adjustments, etc. Manages and controls the billing process, including timeliness of billing, collections, and systems management. Tracks projects and invoices. Collaborates with the Business Analyst to report the profitability of projects and/or customers as needed. Updates all systems with source billing information, such as contracted prices, etc. Reports on receivables status as required. Performs Accounts Receivable month, quarter, and year closing, reporting, and review. Forecasts sales and reports internally. Develops strategies to streamline and improve the automation of customized billing. Implements internal controls and issues policies and procedures to ensure consistency and standardization for automated billing process in all offices. Reviews and documents processes and maximizes efficiencies of team tasks.

Supervisor Collections

Supervises collectors who locate customers to collect installments or overdue accounts, damage claims, or non-payable checks. Keeps record of collections and status of accounts.: Visits or phones customer and attempts to persuade customer to pay amount due or arranges for payment at later date. Questions neighbors and postal workers at post office to determine new address of customers.

Accounts Receivable Supervisor

Supervises and coordinates accounts receivable activities, ensuring an accurate accounts receivable system. Prepares work schedules, assigns duties, and examines work for accuracy, neatness, and conformance to policies. Responsible for accuracy and corrections to customer accounts, reconciliation of revenue accounts, general journal entries, generating invoices and posting sales, verification of deposits, and postings to accounts receivable. Analyzes and resolves work problems, or assist employees in solving work problems. This position is typically a first line supervisor.: Interprets work procedures for subordinates. Confers with subordinates to resolve procedural problems in tracing sources of error. Directs workers in preparing work orders for data inputting process. Supervises employees engaged in tracing sources of error, correcting billing records, and in processing records for advance or final billings. Reviews and corrects customer accounts to determine amounts over or under paid. Prepares corrected bills to reconcile errors. Traces source and corrects customer accounts for errors in billing rates, misapplied credits, or identifying information, such as name and address received from customer. Confers with employees of other departments to trace payments on bills under investigation by collection department and to give information pertaining to accuracy of charges on customer's bills.

Librarian Special Collections

Collects and organizes books, pamphlets, manuscripts, and other materials on select subjects to be used for research: organizes collections according to field of interest. Examines reference works and consults specialists preparatory to selecting materials for collections. Compiles bibliographies. Appraises books, using references, such as bibliographies, book auction records, and special catalogs on incunabula (printing prior to 1500). Publishes papers and bibliographies on special collections to notify scholars of available materials. Lectures on booklore, such as history of printing, bindings, and illuminations. May plan and arrange displays for library exhibits. May index and reproduce materials for sale to other libraries.

Accounts Receivable Clerk

Performs a variety of tasks related to maintaining the accounts receivable records for an organization, such as preparing customer statements, bills and invoices, reconciling expenses to the general ledger, and handling basic client inquiries. Calculates and posts receipts to appropriate general ledger accounts and verifies details of transactions, such as funds received and total account balances. Prepares monthly receivable statements. Compiles and sorts documents, such as invoices and checks, substantiating business transactions. Prepares and posts invoices and credit and debit memos.: Makes copies of all checks, completes deposit slips, and makes bank deposits. Works with collections personnel to verify status of delinquent accounts. May provide backup support to other groups in the accounting department. May type periodic reports and other records. May perform other general administrative duties as performed.

Billing Clerk

Compiles records of charges for services rendered or goods sold, calculates and records amount of these services and goods, and prepares invoices to be sent to customers or insurance providers. Takes into account applicable discounts, special rates, or credit terms.: Reviews all necessary information and computes charges using calculators or computers. Prepares itemized statements, bills, or invoices used for billing and bookkeeping purposes. May prepare bills containing amount due and type or service or detailed invoices with codes for all goods and services provided. Reads computer printout to ascertain costs, work completed, or services provided. Compiles data for billing personnel. Prepares invoices indicating total items for project and cost amounts. May compute costs and percentage of work completed.

User Representative International Accounting

Directs activities of information systems group engaged in designing, developing, implementing, and maintaining worldwide integrated finance and accounting system utilized by multinational organization: studies and analyzes general plan proposal, confers with corporate officials to obtain details of general plan, and obtains systems requirements from corporate and international accounting and management personnel to compile raw data for plan development. Develops methods and procedures for project accomplishment, applying knowledge of foreign monetary and tax systems and international accounting conventions. Prepares specifications documenting systems and project requirements, including time frame, staffing, activity schedule, and methods and procedures. Interprets international finance and accounting policies and procedures to provide coding assistance to others engaged in systems design and coding. Oversees entering of source data and programs into computer, analyzes output to identify existence and nature of problems, and orders indicated corrections to design or program. Writes procedures manuals for users, reflecting and adapting individual accounting conventions and monetary and tax systems into overall integrated system. Prepares training plan and trains user staff prior to implementation of system. Edits and audits financial and accounting reports to identify problems in installed system and initiates corrective measures.

Account Executive Field Sales Representative

Oversees and/or handles the service, solicitation, or sale of certain accounts, with duties entailing estimating and analyzing records of present and past operations, trends and costs, estimated and realized revenue, administrative commitments, and obligations incurred. Finds and contacts potential new customers in order to grow the membership base and revenue in a designated territory. : Cultivates and maintains favorable contact with accounts of the organization for the sale of products and services in assigned area or territory. Sustains a record of high sales achievement. Demonstrates complete knowledge of organization's policies, products, and/or services. Communicates directly with new and existing customers or clients to explain features and merits of products or services offered. Demonstrates product or services and provides assistance in the best application of products or services. Answers all questions concerning a product or service, with appropriate coordination of sales negotiations where required. Closes transactions and takes orders. Investigates product/service warranty claims to ensure resolution within organization policies. Calculates and quotes prices. Analyzes and interprets records of present and past sales, trends and costs, estimated and realized revenue, administrative commitments, and obligations incurred for management. Submits time and expense reports to management. May coordinate company technical engineering support and services to ascertain customers needs. May specialize in a specific product or service. May be responsible for sales budget. May attend trade shows and conferences.

Director Cost Accounting

Plans, directs and gives necessary supervision to cost accounting activities. Installs cost control procedures and provides staff supervision over cost systems and methods. Typically reports to Financial Top Officer and Cost Accounting Manager reports to this position.: Supervises the compilation of periodic statements of product cost and prepares appropriate operating reports. Follows up expenditures of appropriations and supervises the assembly of data and comparisons of various budget items. Prepares cost analysis for use in contract adjustments. Reviews completed product manufacturing costs and reviews and analyzes unit costs of finished products. Conducts special cost studies for use in setting selling prices and establishes inventory prices for in-process and finished products. Studies economy for various projects and programs. Prepares profit and loss statements for individual products. Supervises the maintenance of inventory records of products and directs other statistical and tabulating services. Develops or improves methods of calculating and controlling costs. Compiles cost data for use in developing operating budgets. Directs cost audits and their interpretation that will assist management in directing and controlling operations.

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